Skip to content

Creating a Compelling Conference Space from Scratch

Our Challenge

In the event production industry, creating memorable and impactful experiences often requires thinking outside the box. For TENCUE, the challenge was clear: how do we transform an empty pier venue into a compelling, inclusive, and experiential space using inexpensive and unconventional materials? The goal was to tell a powerful story about the impact of connected, global philanthropy, all within a limited budget.

Our Solution

To tackle this challenge, TENCUE’s expert event production team embarked on a journey of creativity and innovation. The solution was not just about transforming a space but about crafting an immersive experience that resonated with the audience and stayed true to the client’s vision.

1. Conceptualization and Brainstorming

The first step was extensive brainstorming. The team explored various ideas and materials that could be used within the constraints of the budget. It was during this phase that the concept of using shipping containers emerged. Shipping containers, which are inexpensive, locally sourced, and available in various vibrant colors, offered the perfect solution. They were not only cost-effective but also provided the flexibility needed to create distinct spaces within the open floorplan of the pier venue.

2. Designing the Space

Using the shipping containers as a jumping off point, the next step was to design the space. The containers were strategically placed to create different, distinct zones within the venue. Each container was repurposed to serve a specific function:

  • Keynote Space: A stack of large shipping containers acted as the backdrop to the mainstage, transforming the area into a keynote space where speakers could present to a large audience. This space was designed to be both visually appealing and acoustically sound, ensuring that every attendee could engage fully with the presentations.
  • Breakout Sessions: Additional containers were used to create intimate breakout session areas. These spaces allowed for focused discussions and interactive workshops, providing a variety of experiences for attendees.
  • Mini-Museum: One container was dedicated to creating a mini-museum space. This area featured exhibits that told the story of the power of connected, global philanthropy. By incorporating interactive elements and multimedia displays, the mini-museum engaged attendees in a meaningful and impactful way.

3. Execution and Implementation

Once the design was finalized, the next phase was execution. The TENCUE team worked diligently to bring the vision to life. The shipping containers were sourced locally and brought to the venue. Each container was customized to fit its specific purpose, ensuring that every detail was meticulously planned and executed.

4. Creating an Inclusive Experience

Inclusivity was a core element of the event. The design of the space ensured that all attendees, regardless of their background or abilities, could fully participate in the experience. Accessible pathways, clear signage, and thoughtful layout considerations made the event welcoming and inclusive for everyone.

5. Enhancing the Experience with Details

Beyond the structural elements, TENCUE focused on enhancing the overall experience with thoughtful details. Vibrant colors and creative lighting were used to create an inviting and dynamic atmosphere. Comfortable seating, engaging decor, and strategic use of multimedia elements all contributed to an immersive and memorable experience.

The Result

The result was a multi-day conference that not only met but exceeded expectations. Attendees were captivated by the innovative use of space and the engaging content presented throughout the event. The shipping containers provided unique and memorable settings for keynotes, breakout sessions, and the mini-museum, creating an experience that was both impactful and affordable for the client.

At TENCUE, we believe that the power of creativity and innovation can transform any space into an extraordinary event venue. By leveraging inexpensive and unconventional materials, we were able to create a compelling and inclusive experience that told a powerful story of global philanthropy. This project is a testament to our commitment to delivering exceptional event production services, no matter the challenges or constraints.